Concept demonstration · sample data · not a live systemCybint
For private clinics and polyclinics

The Licence Wall

A clinic runs on about twenty-three pieces of paper with expiry dates. The inspector knows all of them. Now so do you.

23
things with expiry dates
19
in order
3
due in 90 days
1
overdue

Everything the inspector can ask for, on one wall

ItemReferenceExpiresStatus
Establishment licence (3-year)Lic. 30-88xx02 May 2027 · renewal window opens 02 AprValid
Civil Defence certificateCD-114218 Sep 2026 — 23 daysRenew now
Municipality certificateM-3391Feb 2027Valid
Medical-waste contractContract 88-Clapsed 12 AugOverdue — renewal with provider
Malpractice insurance — all 6 professionalsPolicy 44-9xxJan 2027Valid
X-ray room inspection reportR-208Nov 2026Book inspection
Price list displayed · patient charter (AR/EN)Front desk—In place

Every professional, every licence, every date

PersonRolePractice licenceLife support certIndemnityStatus
Dr. A. (owner)GP / Medical Directorto Aug 2027ACLS to Mar 2027Jan 2027In order
Dr. S.Dentistto Nov 2026BLS to Jun 2027Jan 2027Licence renewal in 90 days
Nurse M.Staff nurseto Feb 2027BLS expired 1 AugJan 2027Book BLS refresher
Nurse R.Staff nurseto May 2027BLS to Jan 2027Jan 2027In order
Tech. J.Lab technicianto Sep 2027BLS to Oct 2026Jan 2027BLS in 60 days

Continuing-education hours are tracked per person against the renewal requirement — no surprises at licence time.

When they came, what they found, what we did

VisitFindingsResponse clockStatus
Routine inspection · 14 May 20262 observations: fridge log gaps; expired items in sample cupboardCorrective plan filed day 9 of 15Closed 02 Jun · evidence photos attached
Licence renewal audit · Mar 2024No observations—Closed

Every observation carries its 15-day clock, the plan we filed, and the photo that closed it — so the next inspector sees a clinic that answers.

The records inspectors actually open — kept as a habit, not a panic

LogRuleTodayThis month
Steriliser cycle logEvery load, with indicator result3 of 3 recorded62 / 62
Daily steriliser test stripEvery working morning, strip photo attachedDone 07:4822 / 22
Vaccine fridge temperatureTwice daily, min–maxEvening entry pending43 / 44
Emergency trolley checkWeekly, next-to-expire list—4 / 4 · next check Sun

The ten-second answer

An unannounced inspection starts with the same requests every time. This button prints one pack: the licence, every certificate, every staff licence, the current logs, the last inspection's closure evidence. The receptionist can produce it while the inspector is still signing the visitor book.

Pack sectionContentsState
1 · EstablishmentLicence, CR, Civil Defence, Municipality, insurance1 renewal in progress
2 · People6 practice licences, life-support certs, indemnity1 refresher pending
3 · ContractsWaste, cleaning, lab referralWaste contract lapsed
4 · Logs, current monthSteriliser, fridge, trolley, hand-hygiene auditsUp to date
5 · Last inspectionFindings + closure evidenceClosed
 

This is one of five

Five small tools for a clinic, bought separately — none of them a hospital system.

Shown above
The Licence WallNothing in this clinic expires without warning — and the whole compliance pack prints in ten seconds.
Also on the menu
The Rejection BookEvery insurance claim tracked from submitted to paid — rejections chased with reasons, the 45-day clock drawn in red.
Also on the menu
The Day LogThe steriliser, fridge and trolley records inspectors open first — kept on a wall tablet as a habit, not rebuilt the night before.
Also on the menu
The Quarter SheetThe compulsory quarterly statistics return assembled in an hour from the visit register, not a weekend of tallying.
Also on the menu
The Approval BoardWhich patient at the desk is covered, which approval is pending, and who to call — before the queue builds.